Field Kit — Workshop Run Sheet — Ram Surya Chelluboyina

After HoursA TOOL FOR GATHERINGS

Set the session.

Editing and downloading need JavaScript. The starter agenda and Markdown preview remain readable, and you can copy the Markdown to keep it.

Event title

A short name for the session.

Date (optional)

Leave it open if you’re still planning.

Start time

Use the event’s local time.

Duration (minutes)

30–180 minutes, in steps of 5.

Planned attendees

Used to suggest small working groups.

Check the essentials.

0 of 8 checked. These checks travel with your download.

Before the sessionWrite one concrete outcome and share the agenda.Try the starter files on a clean setup; prepare a fallback example.Check power, Wi-Fi, the shared screen, and access needs.Prepare one short link for resources and shared notes.

In the roomExplain how to ask for help and who is keeping time.Check progress halfway through; reduce scope if people need more time.

Before everyone leavesShare the materials and one practical next step.Ask what was useful and what still needs explaining.

Download your plan to keep it. Leaving this page or refreshing starts a new one.

Your run sheet.

Build something together

Date to be confirmed · 24 planned attendees

10:00–11:30 · 90 minutes

8 small groups, up to 3 people each. Includes a pause between two building blocks.

Suggested agenda for Build something together; times use the event’s local clock.
Time	Session block
10:00 to 10:05 5 min	Welcome & the goal Name one thing to make or understand by the end. Explain the plan and how to ask for help.
10:05 to 10:20 15 min	Demo & setup Show a small finished example, then check access to the links, accounts, and starter files.
10:20 to 10:45 25 min	Build · first pass Work in 8 small groups, up to 3 people each. Make one small version before adding scope; keep open questions in shared notes.
10:45 to 10:50 5 min	Pause & reset Save the work, take a break, and make the restart time clear.
10:50 to 11:10 20 min	Build · finish one thing Return to the saved work, test one path, and prepare a short demonstration.
11:10 to 11:25 15 min	Share & questions Invite each group to share for about a minute. Keep the remaining time for questions.
11:25 to 11:30 5 min	Wrap & next steps Restate the takeaways, share resources, and agree one next step.

A starter agenda. Adapt the pace and scope to the topic and the people in the room.

Markdown preview

Run sheet Markdown

# Build something together

- Date: Date to be confirmed
- Time: 10:00–11:30 (event local time)
- Duration: 90 minutes
- Planned attendees: 24
- Working format: 8 small groups, up to 3 people each

## Run sheet

| Time | Minutes | Block | Facilitation cue |
| --- | ---: | --- | --- |
| 10:00–10:05 | 5 | Welcome & the goal | Name one thing to make or understand by the end. Explain the plan and how to ask for help. |
| 10:05–10:20 | 15 | Demo & setup | Show a small finished example, then check access to the links, accounts, and starter files. |
| 10:20–10:45 | 25 | Build · first pass | Work in 8 small groups, up to 3 people each. Make one small version before adding scope; keep open questions in shared notes. |
| 10:45–10:50 | 5 | Pause & reset | Save the work, take a break, and make the restart time clear. |
| 10:50–11:10 | 20 | Build · finish one thing | Return to the saved work, test one path, and prepare a short demonstration. |
| 11:10–11:25 | 15 | Share & questions | Invite each group to share for about a minute. Keep the remaining time for questions. |
| 11:25–11:30 | 5 | Wrap & next steps | Restate the takeaways, share resources, and agree one next step. |

## Facilitation checklist

### Before the session

- [ ] Write one concrete outcome and share the agenda.
- [ ] Try the starter files on a clean setup; prepare a fallback example.
- [ ] Check power, Wi-Fi, the shared screen, and access needs.
- [ ] Prepare one short link for resources and shared notes.

### In the room

- [ ] Explain how to ask for help and who is keeping time.
- [ ] Check progress halfway through; reduce scope if people need more time.

### Before everyone leaves

- [ ] Share the materials and one practical next step.
- [ ] Ask what was useful and what still needs explaining.

## Session notes

- Intended outcome:
- Resource link:
- Facilitator / helper:
- Questions to follow up:

A starter agenda from Field Kit. Adapt the timings to the topic and the people in the room.